Durham Elementary PTO
General Meeting
August 14, 2008
Attendees who
signed the attendance sheet: Nan Stairs, Dana Bucknam, Wendy Simon,
Debra Heath, Debbie Myers, Marie Verity, Tammy Halfpap, Sarah Close,
Kim Huddleston, Michele Packard, Alicia Abram, Tina Wasserman, Erin
Shoupp, Karen Whitaker, Vicki Rowan, Angela Meek, Tammy Kane, Linda
Snyder, Betty McIlvain, Sylvia Barnett, Christy Reppeto, Nancy
Dockal, Kelly Partyka, Jennifer Stallings, Ann Breeding, Kristi
Sargent
I.
Call to Order: President Ann Breeding called the meeting to
order at 11:24 am in the Shady Oaks sales office.
II.
Reading and Approval of Minutes
from May 2008: The attendees reviewed the May minutes. Jennifer
Stallings moved that we approve the minutes. Mrs. Heath seconded
the motion, and the assembly approved.
III.
Principal’s Report
A.
Campus Improvements inside and out – The school has a new
green paint job which left the teachers without cork boards in the
hallways. The cafeteria was brightened up with “Biscuit” paint.
New carpeting was installed. The outside has new seating walls, a
crepe myrtle “maze”, and trees. Dr. McIlvain would like silk trees
to decorate the interior, along with silk potted plants outside each
classroom with the teacher name and “DES Blooms”.
B.
Back to School timeline and events – Wendy Barnes is working
with the City of Southlake on a community change study
(transitioning from an agriculture community).
C.
Staff changes – The staff was in workshops all summer and is
working hard to prepare for the 1st day of school.
IV.
Officer’s Reports
A. Treasurer’s Report – Tammy Halfpap with
Julie Varriale
1. Budget 2008 -
2009 (approved last spring) in PTO folder –The focus
this year
is Campus Improvement.
The Central Market Foodie Program will require a
line item in our
budget. We have $2,000 and spent $1,300 last year from this
program.
2. Policies and
Procedures in PTO folder - For review.
B. President’s Report –Ann Breeding
1. Board Openings/
Org. chart in PTO folder
a.
Assistant Treasurer – Tammy Halfpap took over as treasurer to
replace
Julie
Johns, leaving open the assistant position.
b.
“Homeroom Mom” for Content Mastery/ Speech teachers and aides –
Someone to
coordinate for this group.
c.
Historian – Prepares the school scrapbook.
d.
Outreach co-chair – Nicole Allen is the chair of this new position
which
coordinates community programs. She needs a co-chair.
2. By-Laws in
PTO folder - For review.
3. Calendar for
review in PTO folder (changes/ additions?) – Will be in the
First day packets, may
have changes.
4. PTO packets 8/26
– Email Ann with anything to add or change.
5. SKATETOWN 8/27
from 1 – 3
6. *Bulletin Boards
for new hallways: Dr. McIlvain asked the PTO to fund the
project at a
cost of $2,000. Michele Packard moved to approve the request
Angela Meek seconded,
the motion was unanimously approved.
7. Landscape
Maintenance Contract – budget amendment?: The district mows
and weed eats. We
will share with DIS the $185/mth cost for other mainten-
ance. The vote was moved by Debra Heath, seconded by Kim
Huddleston, &
the membership approved.
8. Carroll
Education Foundation Auction Donation ideas: CEF is requesting
donations for
their fall event. Suggestions included tickets to our K,Q,&D
event, a reserved
parking spot, and a Tailgate Basket (Dana Bucknam).
C. Vice President Programs –Margaret Adams
(Ann)
1. Two programs per
grade provided by PTO: Margaret is on vacation. She has
most of the
programs planned for the upcoming year.
D. Vice President Fundraising –Kelly
Partyka
1. Membership: See
“membership” under IV. C.
2. Sally Foster
Dates and Plan: Marcy Dunaway is in charge. The program kicks
off 10/6/08 and
runs for 2 weeks.
3. Fall Fest
Sponsors: Tammy Kane is looking for a title sponsor for the 9/26
event. A minimum
donation of $2,000 is required for title sponsorship.
3. General
Fundraising: Box Tops will have a family contest beginning in Sep-
tember with possible
prizes to Six Flags, Fossil Rim, and a Rangers game.
This will be the
only contest. Once per month, kids can trade in their box tops
for donated items
during lunch time.
E. Vice President Parent Volunteers –
Jennifer Stallings
1.
Added Homeroom Mom Position for Content Mastery/ Speech: This
will
relieve the burden on the homeroom moms who have aides in the class.
2. Class donation
amounts – changes: The $35.00 amount stays the same. The
value of each
line item will change to $5.00 each.
F. President Elect – Dana Bucknam
1. Volunteer of the
Summer: congratulations to Michele Packard and Tina
Wasserman. Both
received gift cards. Thank you!
2. Teacher
Connection for the Luncheon – need info by 8/22 luncheon: Teacher
Connection was started by
Ann Breeding last year to keep teachers in the loop by
a single contact
person. Email Dana Bucknam before 8/22 with any information.
G. Advisor – Tina Wasserman
1. Campus
Improvements from developers: Due to city restrictions, they can’t
plant, but will
frame and clean front beds. 2 stone signs from Paul Spain to be
presented by next
Wednesday. Drainage is being worked on.
2. LRFPC and School
Board updates: Tina & Dr. McIlvain attended 5 meetings
in June, they are
working on a presentation for the district. We need a
technology center
for the district. Erin Shoupp: The district has new people on
board. No increase
in lunch prices. After 12 years,
the Dr. Pepper
contract expires. “Heroes” is the district theme. Email Erin with
any district
questions.
3. Newsletter:
Forward information to Tina by 8/21 for the 1st day
newsletter.
H.
Recording Secretary –Kristi Sargent: General meeting minutes
will be posted to the website.
IV.
Standing Committee Reports
A. Corresponding Secretary – ●
Communication Policies and Procedures in PTO folder:
When sending something to
Michele, use the exact words you want in the email.
B. Hospitality – Mindy
●Teacher Luncheon 8/22 NEED HELP WITH DESSERTS
Mindy has plenty of desserts and help
at this time.
C. Welcome- Nancy ●Breakfast
8/26 ● 1st Central Market “Friend”raiser 9/16.
Central Market has
donated food and a possible gift card for new families at the
breakfast.
There will be four
“friendraiser”s per year, the 1st on 9/16 with a theme of how to get
in-
volved in the PTO,
and in Southlake. All new students will receive t-shirts.
D. Copy Room – need volunteers
for the first few weeks B4 official schedule SIGNUP SHEET
A signup sheet was
distributed at the meeting.
E. Membership – Linda/ Vicki:
Linda Snyder met with the Hilton and they gave us breakfast
And 1 night stay as a
prize. They will also speak with Copelands and Jump Zone.
Teachers with 100%
membership will put their name into a drawing. The 1 teacher will
have two+ tickets for
the drawing. Membership and contest information will go home in
the 1st
day packets.
F. Directory – ad sales (Ann)
●Still time THIS WEEK ONLY
G. Spirit Shop- Dana/ Nan: We
had about $1,200 in sales at new student registration, and
about $3,000 in sales
at the open house on 8/13 at Dana’s house. We have lots of new
merchandise.
H. SCRIP – Kim: Cards will be
sold every Friday at spirit shop. Email Kim if you need to
Purchase cards at any
other time. She can get cards for many stores.
I. Outreach – Nicole/ Ann ●new
ideas
V. New and Unfinished
Business: The school supply sale is this weekend 8/16. Mrs. Heath
is on the
Bob Jones
nominating committee. They are looking for new members. The
deadline is today.
Many classes
are offered throughout the year at Bob Jones Park.
VI.
Adjournment: President Ann Breeding adjourned the meeting at
1:02pm.
*** Thank you all for coming and for all of your dedication and hard
work!!!
Minutes
submitted by: Kristi Sargent, Recording Secretary, DES
PTO
